Each number answers a different question.
| numbers | What is used to answer? |
|---|---|
| Bill value | What items did the customer buy and how much was they worth according to the bill? |
| Total paid. | How much has been paid into this bill? According to the list that is currently in effect |
| Outstanding balance | Is there still any part that needs to be followed up or handled? |
| New money received | Payments received for the transactions and period under review |
| Using Wallet or deposit | Apply the amount received before to which portion of the bill? |
The date of sale and the date of receipt of money may be different. And the use of money previously received does not create new money in the same amount again. When looking at the report, you must choose the base and time period to match the question.
Receive some money and continue in one bill.
Record multiple payments according to the amount and supported channels. Open and view the history of each time. with total paid and outstanding balance The team tracks the remaining balance from the original transaction so that additional receipts are linked to the correct bill and customer.
Hypothetical example: Bill of 8,500 baht, first time 5,000 baht and second time 2,000 baht, when there is no discount or other adjustment. The total amount received is 7,000 baht and the outstanding amount is 1,500 baht. The history still separates the two receipts for further examination.
Check evidence of money received transactions.
Open related bills and receipts, view channels, transaction dates, and payment history. In order to check the money with the evidence that the team has. If there is a payment cancellation transaction Check the person who made the transaction, the reason, the date, and the effect on the outstanding balance or the amount used in the bill.
Recording cancellations in the system is part of history and transaction totals. As for transfers or refunds through payment service providers, they must be processed through the actual channel. and check for consistency before closing work
Round closed with comparable amounts.
Start with the list of money received during the period that needs to be checked. Separate channels and cancellation lists Then check bills related to Wallet, deposits, and outstanding balances. Use the accompanying report to find discrepancies that need to be opened again.
How to use it every day?
Check bill:
Confirm customer, item, value and paid amount.
Really get more:
Record the amount, channel, and information related to this payment.
Check balance after recording:
View payment amount, outstanding amount, and Wallet/deposit amount used.
Review the money receiving cycle:
Open history or report to compare funds and manage outstanding items.
Frequently asked questions
Can I receive money multiple times or through multiple channels with one bill?
available according to supported channels and conditions. By collecting each payment item so that the origin can be traced. The team continues to look at the total amount paid and the outstanding balance of the same bill.
After paying in full, why are sales and money received different today?
Sales based on sales items. As for the money received, it depends on the event of receiving the money, which may be on different days. The bill may also use a Wallet or a deposit that was received before. Therefore, the base and date of the reports must be checked before comparing.
Are wallets and deposits used today counted as new money?
It is the application of the previously received amount to the bill. It must be separated from new money received that day to avoid double counting.
After canceling the payment, will the customer automatically receive a refund?
Cancellation list helps adjust and maintain history in the system. Refunds via cash, bank or card provider must follow the actual channel process. Then check the balance and related evidence to match.
Does this page cover comprehensive accounting or tax filing?
This page covers bills, payments, and outstanding balances for clinic work. The purchasing information, costs, and expenses have separate related duties. Preparing accounts and filing taxes still requires the process of the person responsible for accounting.