Make an appointment before entering the clinic.
Arrange date, time and service provider. Let the team see the appointment schedule before the patient arrives.
Keenix Physical Therapy Clinic Management System
Support ongoing treatment and manage your physiotherapy clinic in one place
Keenix helps organize appointments. Record treatment history and progress Track courses and payments Ready to view important clinic information in one system.
- Schedule appointments and view service recipient status.
- Record history and track treatment progress.
- Take care of courses, payments, and clinical work.
From appointments to continuing care
How can Keenix help with physical therapy clinic work?
Manage queues and appointments Issue documents to patients Ready to manage treatment information, services, finances, teams, and business reports
Real-time queue and appointments
Manage service queues during the day. Complete with appointment information and schedules for the physical therapists the team uses to work.
- Manage service queues in real time.
- Create and edit appointments.
- Specify patient, date, time, provider, branch, and appointment topic.
- View appointment schedule by time period and service provider.
- Open patient information related to appointments.
- See the provider table for warnings about repeat appointment times.
Documents supporting insurance reimbursement
Issue documents for patients to use for insurance reimbursement. along with treatment and payment information that the team viewed in order to prepare documents
- Issue insurance reimbursement documents to patients.
- Open medical history and service details for document preparation.
- View billing information and payment history related to the patient.
- Store supporting documents with patient history.
Patient information, history, and record forms
Collect data according to the clinic's treatment guidelines. and open to view the history that the team needs to take care of the patient
- Store and edit patient information, contact information, and history files.
- Search and open each patient's history.
- Added clinic forms for recording assessment, treatment, and follow-up information.
- Record data according to guidelines used by the clinic. and open and view history by category
- Store documents and accompanying files with patient records.
- View service history, courses, appointments, and related financial information.
Services, courses and packages
Arrange services per session and course to suit the format of the clinic. along with the patient's usage history and remaining units
- Manage the list of services and prices used by the clinic.
- Create and edit course or package information.
- Set list of services and number of units in each course.
- Record each service and use of services from the course.
- Select the service unit each time according to the actual service provided.
- View the patient's usage history and remaining units.
- Look at the service date separated from the number of units used.
- Manage materials and compensation related to services.
Sales transactions, payment receipts, and outstanding balances
Look at the items the clinic sells. Money received and the amount that needs to be tracked with details of each patient
- Make a list of sales of goods and services with quantities, prices and discounts.
- View patient bill and sales details.
- Record receipt of full, partial, or multiple payments.
- View bill balance, payment received, and outstanding balance separately.
- View history and payment channels for each item.
- Open patient and service details for tracking outstanding balances.
Compensation for physical therapists and teams
Manage service-based compensation. Ready to view summaries and details related to each responsible person.
- Determine physical therapist compensation as an amount or percentage.
- Set compensation for assistants in many positions.
- Manage compensation details to suit the service.
- View summary of individual compensation.
- Open to view services, patients, and related bills.
- Track payment receipts related to each person responsible for sales.
Reports and BI for clinic management
Use data on income, sales, outstanding balance, and compensation to review the clinic's work. along with comparing time periods, services, and branches for business planning
- Track income and sales.: View actual money received, separated from billed sales. with deposit information Top-up credit and payment channels
- Review financial work and compensation.: View income, outstanding balance, and compensation along with details of related items.
- See services and sales items that generate sales.: View information by service category. Ranking of sales items, number of bills, and proportion of sales
- Compare time periods and branches.: View trends and differences in business data over time and across accessible branches.
- Look at the composition of revenue from new and existing patients.: Use income information of each group to plan services and care for patients.
- Classify course buyers using RFM.: For clinics that sell courses View recent purchases Purchase frequency and the value of the purchased course Ready to open and see the names in each group.
- View the items behind the report.: View bill, service, and patient details related to the data you want to review.
Products, materials and stock
Manage products sold and materials used in the clinic. Ready to view remaining amount and movement history
- Manage the names, codes, categories, and prices of products sold by the clinic.
- View the number of products and materials remaining.
- View stock information by branch.
- Track lot information and expiration dates.
- View the history of receipt, use, and movement of goods.
- Manage materials used with each service.
- View recorded product cost information.
Purchasing, vendors and expenses
Manage purchases and expenses. Along with information on the money that the clinic uses to review back-end work.
- Manage vendor information
- Manage the clinic's shopping list.
- Record and categorize expenses.
- View recorded cash out and cost information.
- Use inventory information for purchasing planning.
Users, permissions and multiple branches
Allow the team to access information and perform transactions according to their duties. along with the scope of the branch that each person is responsible for
- Set user roles.
- Set permissions to view, add, and edit data according to duties.
- Set the rights to make transactions related to each person's work.
- Define the branch boundaries that users access.
- Select to view information of the responsible branch.
- Open and view information in many branches according to the permissions received.
Deposit and top-up credit
View money received in advance. Along with separating deposit and top-up credit information for the team to follow.
- Receive and track deposits for clinics that use prepayment.
- View a list of unused deposits and used history.
- Top up patient credit and view remaining credit balance.
- View credit top-up and usage history.
- Follow up on related sales or payments.
Customer relations and promotions
Use information on purchasing and using services to provide patient care. Ready to manage promotional rights that the clinic chooses to use.
- View history of purchases and use of services for patient follow-up.
- Manage coupons, discounts, and conditions of use that are supported by the system.
- Track the history of using coupons or discount rights.
- Use the refer a friend program. Complete with referral code information, reward credits, and related history.
- Set up clinic LINE OA connection information.
Frequently asked questions about Keenix for physical therapy clinics.
How does the system help manage queues during the day?
Keenix supports real-time service queue management. So that the team can use queue information for coordination during the day. Ready to view appointments and related patient information
What are the differences between queue management and appointment scheduling?
Appointment schedule is used to view information about prior appointments such as date, time, patient, and provider. Real-time queue management is used to track service during the day. The team then used data from both components to manage the clinic's operations.
How can Keenix help with insurance claim documentation?
Keenix supports issuing documents for patients to use for insurance reimbursement. The team can view the treatment history. Service details and related payment information To prepare documents for each patient Eligibility determination and payment depends on the conditions of the insurer.
Can clinics use their own assessments and records?
Yes, clinics can add their own forms. To record assessment, treatment, and follow-up information according to team guidelines. You can open and view information recorded from patient history and select to view by category.
How can the team view patient history for further care?
The team can view each patient's history. Select information by category and review relevant medical records, documents, services, appointments, or financial information. Access to information and branches is based on the roles and rights assigned to the user by the clinic.
Does it support both individual services and physical therapy courses?
Yes, clinics can manage services on a one-time basis. Create and edit course information Set the list of services and the number of units. Then choose to record the unit usage according to the actual service provided each time. Ready to view the history of usage, remaining units and the date of service of the patient.
The patient made partial or multiple payments. Can you track the balance?
Yes, Keenix can record full, partial, or multiple payments by viewing the bill amount, received payment, outstanding balance, and payment history separately. Ready to reveal details of services and related patients to follow further.
How to manage compensation for physical therapists and assistants?
Clinics can set compensation for providers by a certain amount or percentage. and can set compensation for assistants in many positions Ready to view individual summaries and details of related services, patients, or bills.
What reports and BI can clinic owners view?
Review revenue, sales, outstanding balances, compensation and source transactions. Compare periods, service categories, sale items and branches within your permissions. Clinics selling courses can also use course purchase RFM to plan customer follow-up.
If I already have the same data, how do I start using Keenix?
The Keenix team helped evaluate and migrate legacy data. Ready to set up the system and recommend its use to the team. The scope of the move will be determined by the source data and what the clinic needs to share before starting work.
Choose a package or request a demo before deciding.
See packages and prices Or read how to start using Keenix and migrate your clinic data.