Work sequence
Check all input information.
Check the product name, counting unit, received amount, lot, and expiration date from the document with the real thing. Complete initial data helps to monitor later use.
Compare remaining balance with expiration date.
Open the lot of the product to be inspected. Then compare the balance with the expiration date in the responsible branch. Before deciding to use or order more
According to the movement list when the balance is different.
If the amounts do not match, review the receipts, uses, sales, transfers, or adjustments related to that product. Then check the source documents or services together.
Check the real thing and schedule further work.
Do a physical count and assign a person responsible for lots that are about to expire. Use information in the system to make decisions and record work that needs to be solved.
Things that should be checked before continuing work.
Remaining items that were inspected together with the real thing. Lots that need to be dealt with first and all moving items or information that must be corrected.
Scope of the sample
Use with products that track lots and expiration dates. The team must check the data with the real thing according to the designated rounds.
Frequently asked questions
Do the numbers in the system always match the real ones?
Depending on the completeness of the intake, use, and reconciliation records, the team should complete the count at specified intervals.
Does every product have an expiration date?
Depends on product type and lot tracking settings. The information should be prepared to match the real thing.